GOVERNANCE OFFICER
DEPARTMENT: GOVERNANCE
As the Governance Officer you will provide comprehensive governance support and secretariat services and play a crucial role in supporting the governance structure of the Club to ensure compliance with its rules and regulations.
You will work closely with the Club’s Trustees, Main Committee, and principle sub-committees, as well as Senior Leadership Team, to ensure effective governance practices across the organisation.
This is a distinctive role that you can take full ownership of, offering flexibility and autonomy. Your approach and expertise will have a significant impact on the smooth running of the organisation.
This role can be offered on a full time or part time basis, depending on the right candidate. Hybrid working is available, with one work from home day per week as standard; ad hoc remote working or more flexible arrangements may also be considered for the ideal candidate. Evening work will be required once a month for the attendance of committee meetings, along with occasional commitments outside core working hours for formal events or meetings. The salary is approximately £55,000 FTE based on a 40 hour working week.
RESPONSIBILITES
• Support the governance framework of the Club, ensuring adherence to established rules, bye-laws and rule implementation.
• Keep abreast of any changes in relevant legislation and regulations affecting the Club's governance structure and recommend necessary updates or actions to maintain compliance.
• Advise on matters relating to the Club’s governance, rule implementation, and compliance.
• Provide guidance to sub-committees on matters relating to governance, including the development of terms of reference, meeting procedures and reporting requirements.
• Coordinate the election and appointment process for committee members, ensuring fair and transparent procedures are followed.
• Establish an annual cycle for governance meetings, liaising across departments and with key stakeholders to ensure that deadlines are met with effective communication across the organisation.
• Plan, coordinate and prepare agendas, papers, board packs and reports for key meetings ensuring all documentation is accurate, timely and compliant.
• Draft governance related papers for consideration by the Committee.
• Attend key meetings (when required) and prepare accurate and concise minutes, ensuring that they are approved and distributed in a timely manner.
• Maintain accurate records, filing and documentation related to governance matters, making sure that confidentiality and data protection requirements are adhered to.
• Track and follow up action points from meetings as necessary within agreed timescales.
• Be responsible for maintaining and updating the governance area of the Club’s website.
KEY SKILLS
The successful candidate will embody the Club values; excellence, responsibility and courtesy. You will also have the following experience and attributes:
• Strong organisational skills, with the ability to multitask and prioritise effectively.
• Confidence to develop and build strong working relationships, (you will be working directly with a number of departments and teams, as well as members).
• Excellent IT skills (Microsoft 365: Teams, Word, Outlook, Excel, PowerPoint) and experience with CRM/database systems.
• Excellent oral and written communications skills, with emphasis on attention to detail and proof reading.
• Excellent to work proactively as part of a team and independently.
• Ability to work in a flexible and adaptable manner, with the capacity to deal with shifting workloads and conflicting deadlines, while still be able to produce work to the highest standard.
• Previous experience of working in a membership organisation, private members club or unincorporated organisation desirable but not essential.
• Previous governance experience is highly desirable but not essential. What is essential is a a sharp and intuitive candidate with an inquisitive approach and a keen desire to learn.
BENEFITS
Benefits include:
• 23 days of annual leave (rising to 28 days after 5 years’ continuous service).
• Generous contributory pension.
• Life assurance, group income protection and an enhanced sick pay scheme.
• Annual pay review and performance related bonus.
• Staff social events, free meals on duty and free onsite parking.
• Along with other benefits!
The Hurlingham Club is passionate about creating an inclusive workplace that promotes and values diversity.
Please note that, due to the high volume of applications we receive, if you do not hear from us within four weeks then unfortunately you were not successful in your application on this occasion.