GOVERNANCE OFFICER
DEPARTMENT: GOVERNANCE
As the Governance Officer you will provide comprehensive governance support and secretariat services and play a crucial role in supporting the governance structure of the Club to ensure compliance with its rules and regulations.
You will work closely with the Club’s Trustees, Main Committee, and principle sub-committees, as well as Senior Leadership Team, to ensure effective governance practices across the organisation.
RESPONSIBILITES
• Support the governance framework of the Club, ensuring adherence to established rules, bye-laws, and regulatory requirements.
• Planning, writing and sending email campaigns.
• Keep abreast of any changes in relevant legislation and regulations affecting the Club's governance structure and recommend necessary updates or actions to maintain compliance.
• Advise on matters relating to the Club’s governance, rule implementation, and compliance.
• Provide guidance to sub-committees on matters relating to governance, including the development of terms of reference, meeting procedures and reporting requirements.
• Co-ordinate the election and appointment process for committee members, ensuring fair and transparent procedures are followed.
• Establish an annual cycle for governance meetings, liaising across departments and with key stakeholders to ensure that deadlines are met with effective communication across the organisation.
• Plan, co-ordinate and prepare agendas, papers, board packs and reports for key meetings ensuring all documentation is accurate, timely and compliant.
• Draft governance related papers for consideration by the Committee.
• Attend key meetings (when required) and prepare accurate and concise minutes, ensuring that they are approved and distributed in a timely manner.
• Maintain accurate records, filing and documentation related to governance matters, making sure that confidentiality and data protection requirements are adhered to.
• Track and follow up action points from meetings as necessary within agreed timescales.
• Be responsible for maintaining and updating the governance area of the Club’s website.
KEY SKILLS
Will embody our Club values; excellence, responsibility and courtesy.
And will also have the following experience and attributes:
• Strong organisational skills, with the ability to multitask and prioritise effectively.
• Confidence to develop and build strong working relationships, (you will be working directly with a number of departments and teams, as well as members).
• Strong track record of secretariat support (experience of AGMs, preparing board packs, draft agendas, clear and concise minute taking, working with key stakeholders).
• Excellent IT skills (Microsoft 365: Teams, Word, Outlook, Excel, PowerPoint) and experience with CRM/database systems.
• Excellent oral and written communications skills, with emphasis on attention to detail and proof reading.
• Excellent to work proactively as part of a team and independently.
• Ability to work in a flexible and adaptable manner, with the capacity to deal with shifting workloads and conflicting deadlines, while still be able to produce work to the highest standard.
• Ability to work proactively as part of a team and independently.
• Previous experience of working in a membership organization, private members club or unincorporated organization desirable but not essential.
The Hurlingham Club is passionate about creating an inclusive workplace that promotes and values diversity.
Please note that, due to the high volume of applications we receive, if you do not hear from us within four weeks then unfortunately you were not successful in your application on this occasion.